Position: Administrator
Appointed by: Irish Environmental Network (IEN) Board
Reports to: IEN Coordinator
Position Summary:
The Administrator provides operational support to the Coordinator in order to promote the objectives of IEN, in accordance with the policies and priorities laid down by the Board on behalf of the Network. The Administrator is accountable to the IEN Coordinator.
Purpose of the position:
The purpose of the role of Administrator is to ensure that IEN is able to provide the membership with an effective and accountable vehicle for the furtherance of their interests and objectives, as laid down in the IEN Strategic Framework. With this purpose in mind, the Administrator will take on the following roles:

1. Administration of the annual core funding applications by Members
2. Day to day management of finances including payroll
3. Relationship with book-keeper
4. Timely and efficient distribution of funds to Members
5. Relations with Companies Registration Office
6. Day to day relationships with the Members of both IEN and The Environmental Pillar in conjunction with the Communications officer
7. Administration of IEN and Pillar meetings, including booking of venues, refreshments and writing of minutes, including, as appropriate, with external bodies
8. Relationship with landlord
9. Ongoing relationship with the funding assessors
10. Processing applications for membership
11. Acting as a support to the Coordinator in his/her various roles

Person Specification:
The successful candidate will have the following qualities:

1. Experience and demonstrable ability in financial management; knowledge of the Irish environmental non-governmental sector and the range of organisations working on environmental issues;
2. Experience of working in or with networks;
3. Commitment to IEN and IEN members and their core values;
4. Strong writing and research skills;
5. Experience in the voluntary sector an advantage;
6. Word processing skills;
7. Experience/knowledge of company administration.

Personal Qualities

1. Demonstrated drive, enthusiasm, confidence and patience;
2. Adaptability, flexibility and commitment;
3. Practical and able to work independently in a small office.
4. Good interpersonal skills

Main responsibilities

1. To ensure the delivery of available funding to member groups
2. Day to day financial management
3. To work with the Coordinator to ensure effective fulfilment of the IEN Strategic Framework.
4. To work with the Coordinator to facilitate collaboration of member groups in development of joint projects and policy as appropriate.
5. To act as contact point for the network.

Performance Criteria
The performance criteria by which the effectiveness of the Administrator is judged will be based on:

1. Operational performance;
2. Effectiveness of processes and systems within the office;
3. Working relationships with the IEN Board, the Coordinator, Working Groups and the membership;
4. Quality of reports, plans and budgets produced;
5. Relationships with external stakeholders.

Terms and Conditions
Hours per week: 35 hours (on average)
Contract Duration: 3 years (renewable subject to continued funding)
Salary Range: negotiable depending on experience
Location: Dublin
Start date: as soon as possible

Interested candidates should apply with a letter of application outlining their suitability for the position and a CV by email to: brid...@ien.ie
Closing date for receipt of completed applications: 5th February 2010.
Please note: Interviews for this position will take place on 10th February 2010.
The IEN is an equal opportunities employer.